Privacy Policy

Last updated: November 30, 2025

1. Introduction

Welcome to DokiMail ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our email verification service.

2. Information We Collect

2.1 Personal Information

We collect information that you voluntarily provide when registering for an account:

  • Name and email address
  • Account credentials (password stored securely hashed)
  • Billing information (processed securely via Stripe)
  • Company name (optional)

2.2 Usage Data

We automatically collect certain information when you use our service:

  • API usage statistics and verification counts
  • IP addresses and device information
  • Browser type and version
  • Pages visited and time spent

2.3 Email Addresses Verified

We process email addresses submitted for verification. These addresses are:

  • Processed in real-time and not permanently stored
  • Used solely for verification purposes
  • Not shared with third parties
  • Not used for marketing purposes

3. How We Use Your Information

We use your information to:

  • Provide and maintain our email verification service
  • Process your transactions and manage your subscription
  • Send you service-related communications
  • Respond to your inquiries and provide customer support
  • Monitor and analyze usage patterns to improve our service
  • Detect and prevent fraud or abuse
  • Comply with legal obligations

4. Data Security

We implement industry-standard security measures to protect your data:

  • All data transmitted via HTTPS/TLS encryption
  • Passwords hashed using bcrypt algorithm
  • API keys stored securely with one-way hashing
  • Regular security audits and updates
  • Access controls and authentication requirements
  • Secure cloud infrastructure with Vultr

5. Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. Usage statistics are retained for analytics purposes. You may request deletion of your account and associated data at any time.

6. Third-Party Services

We use the following third-party services:

  • Stripe - Payment processing (PCI-DSS compliant)
  • MongoDB Atlas - Database hosting
  • Vultr - Cloud infrastructure

These services have their own privacy policies governing their use of your data.

7. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Export your data in a portable format
  • Opt-out of marketing communications
  • Withdraw consent at any time

8. Cookies

We use essential cookies for authentication and session management. These cookies are necessary for the service to function and cannot be disabled. We do not use tracking or advertising cookies.

9. Children's Privacy

Our service is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.

10. International Data Transfers

Your data may be processed on servers located in different countries. We ensure appropriate safeguards are in place for international data transfers in compliance with applicable laws.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

12. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: privacy@dokimail.pro